What size office do you need? When you are looking for a new office, you need to be confident that specifications will accommodate your staff, your daily operations and room to grow.

Our guide below highlights the key things you should consider to make a successful move.

How Much Business Space Is Needed?

When calculating how much square footage your office or workshop needs, you should consider how efficient  55 sq ft or generous 100 sq ft you want to be with allocating space for staff.

If you are wanting to make sense of square foot measurements these examples will help you visualise what is on offer:

  • 2 people 90-130 sq ft (8-12 sq m) Single garage
  • 6 people 270-390 sq ft (25-36 sq m) Badminton court
  • 10 people 450-650 sq ft (42-60 sq m) Football pitch 6 yard box
  • 12-15 people 540-975 sq ft (50-91 sq m) Half a tennis court

Keeping the above guidance in mind, there are your own business specific choices.

You need to select not just what size office and you need but what style of office space works best for you.  The 100 sq ft per person rule works best for open plan offices. Having everyone sit close to each other can encourage innovation and efficiency. Open plan workspaces can also reduce costs by sharing resources such as printers, photocopiers and even lighting. However, this doesn’t suit every type of business. If you want to encourage a more isolated work style, with cubicles and workstations, consider allowing up to 200 sq ft per person. Of course, you could also opt for a blend of both worlds.

Plan Ahead

Is your business set to grow? If you’re thinking of hiring new staff, it’s worth making space for the extra employees when calculating space requirements. You can give your current staff more space and reduce it over time. Alternatively, set aside the space to fill in as you make new hires. In any case, it’s worth factoring in around 10-20% extra square footage to accommodate the future headcount.

What is the condition of the space? Not every square foot is created equal. Make sure to investigate the floor plan of your office space. Review how your preferred seats and desking might be arranged arranged. Plan for desk areas that are well-lit a key factor for motivated and happy employees.

Can you be more efficient with equipment space? Business space can be expensive, so minimizing costs by cutting space allocation seems sensible. Instead of reducing staff space, who require room for productivity, consider minimizing equipment requirements. Many companies are reducing their physical storage needs by utilising Cloud computing services and external storage units available for hire. If your company absolutely needs its range of printers, scanners, photocopiers and multi-monitor desk areas, you should ensure enough square footage is provided to accommodate these.

What are legal minimum standards for office space per person? Business space requirements are also governed by building codes and regulations, as well as employment law. Official guidance states: “the total volume of the room, when empty, divided by the number of people normally working in it should be at least 11 cubic metres”, or approximately 55 sq ft. Considering desks, machinery, cabinets, etc., this figure usually falls below the actual, practical requirements of modern workspaces.

Crouchmans Yard Can Help

Crouchmans Yard is an Essex business centre designed to fit the needs of small firms, start-up businesses and associations.

Each of our offices comes ready to go, decorated to a high standard with high tech communications infrastructure for cabling, data-coms, telephones, computers and other systems with broadband web access available. Crouchmans Yard Business Centre also offers free parking for you and your visitors.

If you would like to find out more get in touch here >>